Description
The Senior Executive, Human Resource plays a generalist role with primary responsibility in the full spectrum of HR functions. This is a vital position that assists and supports the Manager, Human Resource in managing the HR operations, formulating and executing plans, and ensuring quality in all deliverables.
He/ She is expected to provide advisory and support to all departments on HR-related matters and implement HR programs and initiatives. Participates and spearheads HR projects as and when required. Within the HR team, to provide guidance to junior team members and serve as a backup during the absence of peers.
Roles and Duties
A) Performance & Rewards
- Supervise the payroll administration and ensure payments are made on time. Also, serves as a backup for payroll functions
- Supervise and administer in the compensation & benefits market surveys, HR analytics and insights surveys, regulatory/government statistical reports surveys, etc., and management reports as assigned
- Supervise in the submission of IRAS reporting and Absentee Payroll
- Manage and provide support to the organization’s Audit on Payroll matters
- Administer all related government claims and support schemes
- Manage Staff Claims and provide Staff Benefits administration, including reviewing, evaluating, and making recommendations for staff awards, staff benefits, and other incentives if needed, that brings us to be the Employer of Choice
- Oversee and administer the Group H&S Insurance and Work Injury Compensation as well as the claims. The duties will include reviewing, evaluating, and ensuring good coverage and cost-effectiveness
- Assist in annual HR budget, annual bonus, and salary review exercise, as well as staff performance appraisal (confirmation and annual exercise)
B) Employee Relations and Engagement
- Manage Staff Welfare Committee which is an HR initiative to organize Annual Staff Events, HR workshops, and activities
- To look at ways and means to improve employee welfare, and
- employee relations matters that aim to achieve a higher level of staff efficiency and productivity in consultation with the HR Manager
- Evaluate the effectiveness of HR events and activities (ie. gathering feedback from staff)
- Provide administration to the employee engagement survey exercise
- Process requests for flexible work arrangement and other staff benefits schemes
- Support the manager to attend promptly to staff issues subject to its seriousness
- Attend to the safety and security of staff and ensure a conducive work environment
C) Staffing and Talent Management
- Responsible for the administration and processes of retirement and re-employment
- Exit management and facilitating exit interviews
- Manage the drafting and administration of JDs, OJT Blueprint, and related forms to ensure the role and job responsibilities are updated. This enables the organization to recruit the right people to meet the needs of the organization and also helps staff understand the essential tasks and better align performance goals to a job's objectives and duties
D) HR and Corporate Operation Admin
- Assist in the implementation of HR initiatives, policies, practices and processes
- Responsible for the CCTV security system
- Oversee and work closely with all centre admin support staff on corporate procurements, facility and maintenance contract matters
- Ensure regulatory compliance
- Responsible for all employee data (physical or e-copy) management, keeping up to date and ensuring records are properly filed and secured
- Oversee the HR year-end closing exercise together with the payroll team member
- Maintain the HR system, assist or troubleshoot technical issues raised by staff
- Support in the review and make recommendations to current HR policies, operational processes, and practices to keep up with the best practices within the sector
- Provides CorpPass administration to new and existing staff with access needs
E) Others
- Prepare and support management reporting
- Prepare and support in HR budgeting exercise or strategic planning exercise
- Undertake any other responsibilities as assigned
Requirements
- Diploma in HR Management with at least 5 years of hands-on experience in HR functions
- Good knowledge of statutory labor requirements and the Employment Act
- Excellent communication and interpersonal skills
- A good team player who is able to work with least supervision with the ability to coach junior team members
- Meticulous, well organized and with ability to multi-task
