MyRepublic Group is looking for an Office cum Admin Assistant, who will play a key role in ensuring the smooth running of our reception and office administration.
Key Responsibilities
Employee Engagement and Experience:
- Scheduling of employee forums; monthly team calls, Townhall, new joiner lunches etc across the company
- Arrangements for sponsored office lunches; training, etc.,.
- Coordination of employee engagement events: team building, family days, giving back days, wellbeing activities, employee appreciation and competitions
- Assistance with the scheduling of learning and training. Support with vendors, equipment, post event follow up and tracking.
Office Management:
- Responsible for requisition of office supplies (stationery and pantry item)
- Prepare purchasing requisition and purchasing order (PR PO)
- Coordinate maintenance of office equipment and facilities
- Keep track of all purchases and within budget
- Liaise with vendors and cleaners.
- Ensure meeting rooms are neat, tidy and presentable and in tip-top condition at all times.
Reception Responsibilities:
- Receive and welcome guests.
- Handle all incoming calls, incoming and out-going mails, couriers (both local and international).
- Handle daily visiting dispatch and arranging interview appointment.
- Always maintain professional image of self and office.
- Assist with the coordination of social and recreational activities hosted by the HR team to promote the wellbeing of all employees.
- Participate and lead companywide office/ HR initiatives.
- Provide confidential ad-hoc support to HR team.
HR support (will be trained if no experience):
- Assist with work pass application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.
- Processing and timely submission of Form IR21, NS make-up claims and all government paid leave claims.
- Administer employee benefits such as leaves, medical, dental, insurance etc.
We think you’ll fit in great with us if you have:
- GCE ‘O’ Level/ Diploma with at least 1 to 3 years of relevant working experience.
- Capable of handling a busy, fast-paced working environment.
- Strong organizational skills, attention to detail and follow-through.
- Confident engaging with senior leaders and external clients.
- Proficient in Microsoft Office applications.
- Able to create professional presentations.
- Good working attitude, proactive and a team player.
- Clear and confident communicator and English speaker.
- Strong customer service orientation and positive energy.
- Wants to be a part of a strong family culture.
Job Types: Full-time, Permanent
Salary: $2,800.00 - $3,500.00 per month
Benefits:
- Dental insurance
- Employee discount
- Health insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: Singapore 319579
