1.1. To handle and support all purchasing activities for HQ and regional offices, supplier management, gather quotations for internal sales colleagues and, coordinate on all import and export shipments.
1.2. To negotiate with existing vendors for better pricing, delivery lead-time and develop new supplier business relationships. Establish consignment contracts with suppliers for cost efficiency.
1.3. Generate and organize reports for authorized signatory approvals.
1.4. Perform cost-price value analysis and implement cost reduction programs with existing suppliers and consignment stock.
1.5. Purchase of consumables, equipment and spare parts etc. from local or overseas vendors.
1.6. Establish and negotiate prices and contracts with suppliers for cost effective and good quality corporate goods and services.
1.7. Liaise and follow up with suppliers for any discrepancies issue.
1.8. Coordinate all import shipments from suppliers to headquarters and overseas branch offices.
1.9. Ensure shipping document accuracy with suppliers and freight forwarders and comply with import rules and regulations.
1.10. Ensure all documents are in proper order and submit promptly for accounting and audit purposes.
1.11. Support logistics team for 3rd party out-sourcing activities.
1.12. Must include colleague from same department in all correspondence such as email to keep them informed of all ongoing status.
1.13. To be able to cover colleague from same department job if they are on leave/ absence without any issue.
1.14. Update the status of all order in the shared folder, must be up to date at any time.
1.15. Work as a team and consistently communicate with colleague on all matters.
1.16. Dropship shipment from supplier directly deliver to customer, must inform Sales OP/ Logistics in advance to prepare delivery order.
1.17. Any other tasks as assigned.
