Job description
Administrative
· In charge of day-to-day company operations and duties, including answering phone call, attending to visitors/clients, arranging despatch/courier service, opening mailbox & distributing mail & etc
· Filing, scanning of Statutory Files and updating of information on relevant system
· Support the general admin duties of the company (including liaising and attending to enquiries from clients)
· Any other ad-hoc duties when required (such as ordering stationery, pantry supplies management, copier troubleshooting & etc.)
· Provide clerical and administrative support to Manager(s) and Director(s)
· Support and coordinate recruitment processes (such as job advertisements posting and arranging interviews for suitable candidate & etc)
Accounting
· Bookkeeping of company accounts and client(s) accounting
· Prepare customer invoices and follow-up outstanding payments through phone call/email and posting of statement of account
· Maintain customer profile and register new customer details into system
· Prepare payment voucher and record customer receipts into system
· Track bank transaction(s) and record payments and receipts
· Prepare and generate monthly report(s) to Management
Requirements
· Min 1 year of experience in similar role
· Preferable with full sets of accounts experience
· Detailed, well organised, meticulous and proficient in MS Excel & Office
· Good communication skills and strong problem solving skills
· Possess good communication and interpersonal skills
· Able to meet tight deadlines and with minimum supervision
· Able to work independently in a fast-paced environment
