The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.
Department Administrative Assistant (12 months Contract, Renewable)
Venue: Woodlands
Working Hours: Monday to Friday 8am to 5.30pm
As a Department Administrative Assistant, you are accountable to provide support to ensure efficient operation of the team. You will be responsible for coordination of department meetings and appointments (including logistical and travel arrangements), providing general support on matters related to organization and communication as well as the execution of general administrative duties.
Responsibilities to include but not limited to:
- Arrange meetings and appointments and provide reminders
- Assist with meeting logistics
- Event Coordination as needed (Department All Hands, team building, team offsite events, training, etc.)
- Arrange and coordinate Team building, celebration activities, etc.
- Support TMs in HR related matters
- Assign and maintain area mailboxes, cubicles and offices
- File expense reports and ensure timely reimbursement
- Monitor and order office supplies
- Develop and carry out an efficient documentation and filing system
- Always maintain appropriate discretion and confidentiality
- Coordinate travel (e.g. visa application, travel claim, travel booking)
- Schedule suppliers and internal visitors meeting, office reservation, etc.
- Oversee new hire setup, systems, phones, cubical, etc as requested
- Process payment requests via Ariba/POs, p-card, AmEx, SAP as requested
- Distribute mail and packages
Qualification/Requirements:
- Min 2 years prior experiment in corporate environment with experience supporting senior leader
- Experience with working in a cross functional, multi-site team environment in multiple time zones is a plus
- Familiar with office automation tools and software (Office 365, Teams, SharePoint etc.)
**Interested candidates, kindly email updated resume to [email protected] with Subject of "Department Admin Asst", thank you.
