- To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
- Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
- To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
- Provide support for the Change Control and Document Control processes for the project.
- Track all documents correspondences and transactions effectively.
- File and archive documentation to facilitate easy retrieval.
- Assist completion of requests, searches and queries from any project member.
- Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
- Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
- Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
- Maintain confidentiality on sensitive information
- Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Produce exception reports on late documentation for management review
- Co-ordinating drawings/documents flow between site and main office in Singapore
Requirements
- Minimum O level with at least 2 years of relevant working experience in document management and control.
- Strong communication skills, both written and spoken.
- Has good document control & administrative skills.
- Knowledge on ISO 9001 standards will be preferred.
- Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
- Prior experience with Project Information Management System is preferred.
- Diploma or equivalent in related discipline.
- Willingness to work at Tuas area. Transportation provided from designation MRT station to site office
