Responsibilities:
- Handling matters for project office, such as employees attendance, accommodation/dormitory related issues, training, leave applications, etc.
- Handling all documentation preparations in the project including issuance to relevant internal and external parties.
- Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
- Assist HR to control and verify application and renewal of Work Permit and applicable Security Passes / OT claims & attendance sheets.
- Assist in training initiatives and program organized by Training Development Department
- Manage and maintain a record of site office’s assets including acquisition and disposal.
- Responding appropriately to emergencies or urgent issues by the Project and Admin Managers.
- Manage transport arrangement at project site
- Updates of vendors profiles
- Assist PMs in Issuance of Purchase Orders / Requisitions
- Processing Tax Invoices
- Project Monthly submission to Client.
