Able to work independently and as a teamplayer, demonstrating flexibility to provide full administrative support to the office operations effectively.
General administrative support
- Ordering of business cards
- Order taxis, tickets, book restaurants, issue invitations
- Assist with expenses reimbursements and entry for payment to vendors, including filing and submitting the appropriate form
- Create and amend contacts and distribution lists
- Ad hoc projects – festive decorations, ordering of congratulatory flower bouquets, champagne, food, etc.
- Assisting with events organisation
Document processing
- Print and scan documents, including resizing pages for printing, when required;
- Bind documents
- Create folders and folder labels
- Setting up Intralinks pages and uploading documents
- Formatting presentations and documents
- Amend / update client book contacts, including adding meeting logbook and running reports
Mail and Filing
- Assist with organising couriers and preparing documents for posting
- Establish and maintain effective and accurate filing systems and records (hard copy and electronic) including archiving when completed
- Archiving office files (with Recall) – packing and recording of files
Clerical support
- Arranging couriers, receiving and distributing mail and preparing documents for posting
- Assist with resolving IT issues, liaising with IT support, including in relation to printer errors
- Assist in room moves - coordinate w HR
- Run ACRA searches
Qualities
- A committed and active team player
- Confident and professional
- Integrity and ability to maintain confidentiality
- Proactive and enthusiastic, positive with a can-do attitude
- Excellent communication and interpersonal skills
- Adaptable and willingness to learn
Qualification/ Experience
- O Levels and A Levels/ at least 6 months of steady work experience in a similar administrative role
Office skills
- IT literate and proficient in Microsoft Word, Microsoft Excel, PowerPoint and Outlook
- Printing and scanning equipment knowledge
This list of duties and responsibilities above is not exhaustive. As such, the role may also include the undertaking of additional tasks as required
Working hours: Permanent 2:00 PM to 9:00 PM, Mon - Fri.
Working location: CBD
Only those who can work these hours need to apply. Please apply with your latest CV in word doc with a recent photo attached.
