Position Summary
The Merchandising Specialist will support the merchandising team in acquiring products and materials for the retail stores. This role is essential in ensuring the smooth flow of the procurement process. The Merchandising Specialist will also assist with vendor communication, order processing, and maintaining accurate records. This position requires strong organizational skills and attention to detail.
Key Responsibilities:
1. Vendor Communication
- Assist in communication with vendors and suppliers regarding product information, pricing, and availability.
- Collaborate with vendors to obtain quotes and negotiate terms.
2. Purchase Order Processing
- Create and process purchase orders accurately and in a timely manner.
- Verify product specifications, pricing, and delivery schedules.
- Manage order discrepancies.
3. Product Sourcing
- Support the team in researching and sourcing products or materials from various suppliers.
- Gather information on product quality, pricing, and availability.
4. Inventory Management
- Assist in maintaining optimal stock levels by coordinating with the inventory management team.
- Update inventory records and monitor stock movement.
5. Master Data Management/Reporting & Analysis
- Assist in new item creation and pricing maintenance.
- Maintain accurate and organized records of purchase orders, vendor contracts, and related documents.
- Ensure compliance with documentation and reporting requirements.
- Update sales and inventory report on regular basis across all stores
- Track product KPI and propose action plans if needed.
6. Administration Support
- Provide administrative support to the buying team, such as scheduling meetings and coordinating with vendors.
- Handle routine correspondence and follow-up tasks.
Requirements
- Diploma and above or has more than 2 years of relevant experience
- Strong organizational and time management skills.
- Attention to detail and accuracy in data entry and documentation.
- Effective communication and interpersonal skills.
- Basic knowledge of procurement processes and vendor communication.
- Knowledge of SAP Retail is an advantage
- Proficiency in using Microsoft Office software, particularly Intermediate to Advance Excel
- Ability to work in a fast-paced and dynamic environment.
