Contract period: December 2023 - June 2024
JOB PURPOSE
The Accounts Executive is responsible for providing financial and administrative support to colleagues, clients and stakeholders of the business. He/she will be exposure to full set of accounts of one or more entities in the group and managing both accounts payable and receivable.
CORE ROLES AND CRITICAL WORK FUNCTIONS
General Ledger / Management account
- Administer and monitor the financial system to ensure that financial information is maintained accurately and timely
- Compile and analyze financial information to prepare financial statements including monthly and annual accounts
- Ensure financial records are maintained in compliance with accepted policies and procedures
- Ensure all financial reporting deadlines are met
- Prepare financial management reports
- Ensure accurate and timely monthly, quarterly and year end closing
- Adhere to accounting control procedures
- Resolve accounting discrepancies and irregularities, and escalate to Senior Finance Manager if unresolved
- Provide support in budgeting and forecasting activities
- Monitor and support taxation issues
- Develop and maintain financial data bases
- Financial audit preparation and coordinate the audit process if required
- Ensure accurate and appropriate recording and analysis of revenues and expenses
- Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
- Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
- Using accounting software to create spreadsheets and reports
- Drafting summary reports concerning key issues senior management need to review
- Assigning projects to departments and overseeing productivity
- Verifying that all accounting related departments follow company protocol
- Presenting accounting issues and results to executive committees and senior management
Accounts Payable / Accounts receivable
- Administer and monitor the AP / AR system in order to ensure that the AP / AR are maintained in an accurate and timely manner
- Coordinates and liaises with other business units on billing and invoices requirement
- Reviews invoices for accuracy & compile source documents
- Sorts documents by account name or number, and processes invoices for payment.
- May perform other clerical duties associated with accounts payable / accounts receivable.
- Verifies and posts transactions to journals, ledgers and other records.
- Prepares statements, invoices and vouchers for suppliers & customers
- Ensure transactions are properly recorded and entered into the accounting system
- Handle AP / AR balancing and reconciliations.
- Determines credit worthiness of clients and formulates credit and collection policies. Takes appropriate action against delinquent accounts.
- Establishes and maintains accounting practices to ensure data necessary for business operations is accurate and reliable.
- Ensures the settlement of outstanding accounts according to contract terms. Contacts customers by telephone and/or letter.
- Reviews customers’ credit limits and accounts, sends monthly statements, issues escalation or final notice letters, and refers unpaid accounts for debt collection or legal action.
QUALIFICATIONS, SKILLS & EXPERIENCE REQUIRED
- At least a Diploma/Degree in Finance / Accountancy or equivalent
- At least two (2) years of working experience in the related field.
- Proficient in Microsoft Office - Excel, Word, PowerPoint
CORE COMPETENCIES REQUIRED
- Good planning skills and able to multi-task
- Result-oriented with excellent interpersonal and communication skills
- Ability to meet deadlines and meticulous
