Procurement
- Manage procurement processes, including record keeping and ensure compliance to organisation’s policies and processes.
- Ensure budget holders provide procurement plans in a timely manner and work closely with them to plan and initiate procurement.
- Ensure that procurement needs for the team and payment for invoices are properly carried out and processed respectively according to CMSG’s procedures and guidelines.
- Conduct reviews, recommend and implement KPIs, SOPs, etc to improve work efficiency and effectiveness to achieve better procurement outcome, contract management and corporate governance
- Manage and coordinate internal and external audits to ensure timely response to the auditor and follow-up by the team.
Office Management
- Update and maintain latest HR/ Admin policies and processes.
- Manage and process onboarding/outboarding of staff/ interns.
- Coordinate with the parent company on admin matters where necessary.
- Manage and track all purchases to meet timeline and operational needs.
- Manage and oversee all contracts in the organisation.
- Maintain office records, including timely disposal of old documents according to guidelines.
Asset Management
- Monitor office stocks, assets and work with Finance Manager to conduct inventory count on an annual basis.
- Manage assets register by tagging all assets.
- Regular review of asset disposal and submit recommendations for disposal in a timely manner.
Requirements
- Preferably at least 3 years of relevant experience in procurement and office admin.
- Working experience in public sector and charities would be advantageous.
- Preferably with working knowledge of accounting software in Xero and MS Office applications.
