Colliers is the fastest growing Commercial Real Estate Services provider globally. Here at Colliers we pride ourselves on our enterprising, collaborative and growth minded culture. With an enterprising culture and significant employee ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include strategic advice and execution for property sales, leasing and finance; global corporate solutions; property, facility and project management; workplace solutions; appraisal, valuation and consulting; customized research; and thought leadership consulting.
To continually enhance the capabilities of the team, we are looking for a suitable candidate to join as an Executive Assistant to provide secretarial and administrative support to our Asia Occupier Services team. The ideal candidate should be an organized and proactive professional who enjoys working in a fast paced and collaborative team environment.
- Provide secretariat and administrative duties to the management team
- Manage schedule, arrange and coordinate internal (e.g. team meetings, investment committee meetings etc.) and external meetings
- Keep track of correspondences and ensure proper maintenance of records
- Organize and maintain files and handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
- Prepare simple presentations on department projects and initiatives
- Work closely with executive assistants internally and externally to coordinate meetings with strategic partners in the industry
Qualifications
- Minimum 3 years of relevant experience in providing secretarial and administrative support in a fast paced environment
- Ability to be a dynamic team player and collaborate well across different teams
- High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
- Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
- Excellent communication (written and verbal), interpersonal and organizational skills
- Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel & Outlook
- Experience in real estate industry is an added advantage
