BG&E is an international design consultancy with offices in Australia, the Middle East, New Zealand, Singapore and the United Kingdom. Our engineering services incorporates designs for infrastructure, building, structures, civil engineering, facades and construction support.
Job Title: Office Manager and Project Finance Administrator
Job Overview: We are seeking a versatile and proactive individual to fill the role of Office Manager with a focus on Project Finance Administration for our Singapore office. This position involves overseeing day-to-day office operations, providing administrative support, and managing IT-related functions. The ideal candidate will have a strong blend of organizational and technical skills to ensure the seamless functioning of our office environment.
Responsibilities:
- Administrative and Office Support:
- Manage office schedules, appointments, and meetings, ensuring efficient coordination.
- Handle incoming calls, emails, and correspondence, responding in a timely and professional manner.
- Maintain office supplies, equipment, and inventory.
- Travel arrangement for travel accommodations and itineraries for employees
- Coordinate and organize company events, meetings, and client events etc.
- Support managers and employees with day-to-day needs and requests related to HR and IT services.
- IT Management:
- Work with internal IT support team to oversee office IT infrastructure, including hardware, software, and network systems.
- Collaborate with internal IT support team/external IT vendors to ensure the smooth operation of IT services.
- Troubleshoot and resolve basic IT issues or escalate to the appropriate support team.
- Facility Management:
- Organization of office space.
- Coordinate with office space provider/landlord for maintenance, repairs, and other facility-related services.
- Ensure a safe and comfortable working environment for all employees.
- Human Resources Support:
- Assist in the onboarding process for new employees, providing IT setup and access.
- Manage employee records, including IT-related permissions, access controls, and security protocols.
- Collaborate with HR on employee engagement initiatives and team-building activities.
- Financial Management:
- Assist Project Managers to process invoices, receipts, and other financial documentation related to project finance management.
- Collaborate with finance department to ensure accurate and timely financial reporting.
- Authority Digital Submission:
- Assist Engineers to carry out digital submissions to various Authorities (e.g. CORENET, LTA-PROMPT, PUB etc)
Qualifications:
- Proven experience as an office manager or in a similar administrative role in engineering consultancy office.
- Relevant finance administrative experience
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Basic knowledge of IT systems and troubleshooting.
- Ability to handle confidential information with discretion.
- Diploma in business administration or a related field is preferred.
