The position will focus on managing, operating, and maintaining the site facilities to ensure sustainability for management, staff and other stakeholders. This is also a hands-on position where experience with MEP (Mechanical, Electrical and Plumbing) is necessary to succeed in this role.
Job Description
Facilities Management
- Conduct regular space audits and update space inventory.
- Coordinate with contractors on facilities advance planning
- Support in reviewing, evaluating and providing inputs to all fit-out design proposals, test-fits, requirements related to space, layout and MEP systems
- Manage building renovation and facilities projects
- Support in planning and executing enhancement programme and reconfiguration,
- Manage multiple vendors of hard skills to deliver services on time and within budget
- Assist the Director to manage and prepare budgets, annual planning, perform project cost control.
- Manage vendor procurement processes in accordance with agreed procurement guidelines, involve and work with the Procurement team and follow procurement best practices
- Financial administration inclusive of invoice processing; code and allocation onto respective cost centres.
- Monitor and provide reports including but not limited to operational trackers, site inspection, inventory management and energy consumption.
- Analyze relevant FM data and preparation of reports, and provide recommendations based on the findings
- Ensure compliance with local legislation and regulations
- Establish and maintain a positive rapport with internal and external stakeholders
- Collaborate closely with the other departments to ensure smooth execution of project
- Asset and payment management
- Manage office hand-over and defect follow-up
- Provide support where necessary for any planned and unplanned out-of-hours working
- Perform other facilities management related duties as assigned.
Requirements:
- Diploma/Degree holder with Project and Facilities Management background preferred.
- Min 1 years of relevant experience
- Prior experience in Hotels/Clubs will be an added advantage
- Meticulous, organized, good negotiator with strong hands-on mentality and able to work in a fast-paced environment
- Proactive, fast learner and ability to multi-task
- Ability to work independently yet team player to work across different departments
- Passion for service and member focus
- Quick problem solver
