Job Description
The Bid Specialist’s core responsibilities are to manage prospective clients’ formal requests for proposals from receipt to submission, with support and partnership with the Senior Bid Manager. The role involves engaging subject matter experts across the business and writing compelling responses to help accelerate the growth of Allegis Global Solutions. The role involves operating as a business partner with Business Development, Operations, and Finance partners across the region and globe on large workforce solutions opportunities in the talent management industry.
The Bid Specialist role is customer-focused and able to successfully manage all facets of the proposal process under tight deadlines, including project management, response writing, stakeholder management, editing/proofing, document production, and quality control. The Bid Specialist should quickly grasp win themes, developed in partnership with Business Development, Solutions, and Operations, and compellingly articulate these in writing for an external audience.
Responsibilities
- Project managing the bid process from RFx receipt through to submission to ensure a consistently high-quality end product in line with client requirements and AGS strategy
- Writing proposals and related documentation for AGS workforce solutions product offerings
- Shaping opportunity win themes through collaboration with business development, solutions, and operations from pre-tender receipt through to the negotiation stage
- Collaborating with the pitch development team to (or, where they are not assigned; directly) manage and build pitch decks based on proposal content and requirements
- Championing specific customer needs during bid development sessions, pitch deck development, and the bid process generally
- Working with key stakeholders to build a compelling, differentiated offer
- Ensuring client-facing output adheres to corporate visual brand and general high-quality standards
- Facilitating gate and proposal development calls
- Actively participating in the development of new solutions and proposal ideas
- Peer reviewing and feeding back on other team members’ RFxs
- Managing production, distribution, and control of documents
- Maintaining and enhancing the proposal response database (Qvidian)
- Documenting own bid activity (in outline) through the Salesforce CRM system.
Qualifications
- A Bachelor's Degree in any field, ideally from a reputable University.
- 2-4 years of proposal/tender writing experience or skills working within Sales Support - Bids, Other Bid/Proposal type tole, Tender Writing, Copywriting, Journalism, Recruitment etc.
- Open to candidates who have transferrable skills, excellent communication skills in writing and stakeholder management, and are interested in a career in Bid Management, with an awesome leader/mentor!
- Native or high fluency levels in written and spoken English
- Ability to work under pressure toward deadlines with support from your Senior Bid Manager
- Highly organized working method, with a strong attention to detail
- Ability to work with, and coordinate input from a wide range of stakeholders at all levels
- Strong organizational and communication skills
- High levels of grammatical, spelling, and formatting accuracy
- Strong team player, with the ability to work independently as well as in a team setting
- Proven skills in producing and editing content in a business environment
- Intermediate to advanced user of MS Word and PowerPoint following our corporate brand guidelines
- Intermediate user of Excel
- Ability to manage time, multi-task, and thrive in a pressurized, deadline-driven environment, working across the Asia Pacific region.
Desirable Qualifications, Skills, and Experience
Recruitment Process Outsourcing (RPO) and/or Managed Service (MSP), Services Procurement, Agency, In-house or any recruitment knowledge/experience. In addition, knowledge of any proposal automation software or a foundation would be highly sought after (but not mandated).
