COMPANY DESCRIPTION
Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.
Hafnia is a company that’s all about our people – both the people that run the business, and those that manage our customers. We’ve always done things differently and prioritized a strong, commercial mindset. But we’ve never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We’re in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises – as the partner you can turn to in a tight spot– meaning our customers stick with us. Our foremost rule is putting people first and that’s how we’ve become one of the leading ship owners and operators of today’s product tanker industry globally.
Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.
RESPONSIBILITIES
Responsible for matters relating to invoice processing in the Microsoft Business Central (MSBC) system.
- Receive invoices in both hard and soft copy formats from suppliers.
- Validate purchase order (PO) number in Microsoft Business Central (MSBC) for invoices with PO reference.
- Scan suppliers’ invoices into invoice scanning system.
- Verify the accuracy of information captured by the invoice scanning system.
- Address and resolve issues or queries related to the scanning process.
- Manage suppliers' invoices as delegated by the Senior Manager, including resolving discrepancies, performing 3-way matching, and addressing queries from both suppliers and internal customers.
- Assist the Senior Manager in communicating with the purchasing team to resolve discrepancies in suppliers' invoice matching to POs.
- Arrange payments to suppliers.
- Perform audit checks on tolerance level for invoices matched to Pos.
- Perform monthly reconciliation of Suppliers’ Statement of Accounts.
- Assist the Senior Manager in creating of suppliers in MSBC.
- Handle Filing and other administrative tasks.
- Actively participate in enhancing departmental procedures through continuous improvement initiatives.
- Undertake other ad-hoc duties as assigned.
- Minimum LCCI/Diploma in Accountancy.
- Preferably with at least one year of Accounts Payable (AP) working experience.
