Main Responsibilities
- Ensure all counterparts are entered and updated in system for timely arrangement of hire payments
- Review and post invoices for freight promptly upon completion of loading of cargoes. Forward invoices to charterers and follows up for receipt of timely remittance
- Interact and coordinate on a daily basis with members of the operations and trading team on any issues arising especially on collections
- Ensure cash is applied correctly
- Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings
- Process disbursement account advances requested by vessel operators
- Review, reconcile, and record vessel disbursement accounts. Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents
- Receive, reconcile, and settle invoices for broker commission. Settles same with brokers on a timely basis following freight group policies
- Handle bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties.
- Review and post periodic hire statements for sub-time-chartered vessels, which may include performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances
- Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required
- Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire
- Assist to provide documentation to the reporting division to support annual audit across the entire platform
Requirements
- Polytechnic /Diploma in accountancy or LCCI diploma in accountancy or equivalent
- 1 - 3 years related experience is preferred· Proficiency with MS Word, Excel, IMOS accounting software preferred
- Fresh graduates are welcome to apply
- Strong practical accounting knowledge and skills
- Strong attention to detail, including precise accuracy of data entry
- Detailed follow-through abilities and strong documentation skills
- Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines
- Excellent verbal and written communication skills
