This role reports to the Purchasing Manager.
1. Responsible for the procurement of the following products used in the hotel, but not limited to:
a. Food & Beverage
b. Stationery Supplies
c. Printing Supplies
d. General Supplies
2. Evaluates and selects products to ensure that all products procured:
a. are of high quality standard and meet customers’ expectations
b. correct quantity can be delivered on time
c. price is most favorable against 3 quotations received whenever possible
d. helps to prevent wastage and minimal cost
3. Performs follow-up with Supplier if there is a discrepancy between Purchase Order and physical delivery on pricing, quantity or quality.
4. Covers the duties and responsibilities of the Purchasing Manager in his/her absence.
5. Assists Finance to verify and clarify any billing discrepancy.
6. Maintains the purchasing records filing system and ensures that records are up to date.
7. Updates Purchasing Manager and relevant departments with information on new products/prices.
8. Responsible to negotiate with vendors for better pricing on bulk purchases.
9. Generates Purchase Orders.
10. Co-ordinates with Marketing Communications Department on any printing requests.
11. Assists in physical inventory for all operating equipment in circulation and in store when required.
12. Responsible for compilation and submission of quarterly quotes to Chef for review.
13. Performs any assignment given by the Purchasing Manager from time to time.
