To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
Efficient document management such as printing and filing of the documents
Assist with day to day operations of the office
Monitoring of office supplies
Handle accounts payable function
Verify and ensure all invoices are recorded accurately
Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
Handle petty cash and monthly staff expenses claim
Perform weekly and monthly payment forecast to support cash flow management
Ensure the tardiness and cleanliness of the office
Assist the Project Manager in working out the quantities for variations and progress claims.
Prepare monthly progress claim, job completion cert for client approval
Coordinating with site personnel for updates regarding the work in progress and updating the client
Other administrative duties as assigned by the supervisor.
Qualification, Skills & Abilities:
Candidate must possess at least a Diploma/Degree
Computer literacy and proficient in Microsoft Office
Bilingual in both English and Mandarin preferred
At least 2 years of working experience in office management would be an added advantage
Meticulous and attention to details
Responsible, proactive, show initiative to learn and adapt to changes
Team player with good communication skills
Immediate or short notice candidates are preferred
