RESPONSIBILITIES:
· Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
· To act as a first point of contact when dealing with correspondence and phone calls.
· Excellent communication and time management skills; proven ability to meet deadlines.
· To proactively manage and coordinate the diary of the Group CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
· Plan and organize travel and accommodation when required.
· Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Group CEO are met.
· To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Group CEO.
· Conserve the Group CEO's time by reading, researching, collecting, and analysing information as needed in advance.
· Ability to function well in a fast-paced environment; performs additional duties as assigned by the group CEO.
· Any other jobs or duties assigned by the Group CEO from time to time.
JOB REQUIREMENTS:
· Degree holder with integrity and a desire to work in a fast-paced environment.
· 5+ years of related experience required in working in a personal assistant role supporting CEO Level executives.
· Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
· Commitment to excellence - perform duties at the highest level possible, consistently.
· Demonstrate ability and temperament to work with sensitive information
EA License Number: 18C9289 | Registration Number: R23116577
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Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.
https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data
