Position Title: Sales/Project Administrator
Our client is a multinational company that is the global leader in high end sanitary fittings and is currently looking to hire a Sales/Project Administrator to support sales personnel in ensuring the seamless supply of products to project main contractors.
Job Responsibilities:
- In-charge of ensuring smooth process of supplying our products to site and fulfilling our duty as the appointed supplier for secured direct projects.
- Attend regular contractors’ site meetings for each direct project, which are part of obligations of suppliers and service the issues that arise.
- Maintain close communication with main contractors to plan and derive accurate delivery scheduling based on site requirements for all direct projects.
- Create SAP quotations according to approved project pricing and ensure the net prices tally with prices for tender submission and prices in contracts.
- Create Order Confirmation for goods to be delivered according to instruction or advice from the site and liaise with the purchasing department to ensure goods will arrive in time.
- Prepare sales forecasts by fixing the delivery schedule with the main contractor for all direct projects.
- Ensure timely deliveries to site and keep track of incoming official records including emails, PO, letters, faxes for site notifications or additional order.
- Responsible for regular follow-up for on time collection of due progress / retention sums with main contractors.
- Negotiate with main contractors if necessary, to provide support to relevant departments for their aging accounts, site delays and shipment delays.
- Coordinate internally to make available product samples, sample boards, mock-ups for developer, architects, designers and project site references in a timely manner.
- Arrange installation training for each direct project with a technical team for main contractors / plumbing subcontractors.
- Attend meetings with the technical team for technical issues that required attendance of the sales team at site.
- Handle contracts for supply of products, collate and submit for monthly contract review, coordinate performance bonds with the accounting department.
- Update CRM (Customer Relationship Management) regularly according to the status of the project as well as relevant forecasts.
- Prepare a specification sheet according to the instruction of the project sales person.
- Any other ad-hoc sales related tasks as required or events.
Job Requirements:
- Possess 3-4 years’ experience working in a construction, building & materials industry
- Meticulous with figures, good organization skills
- Good communication and customer service skills
- High level of reliability and independence
Additional Information:
- Working Mode: Hybrid, 4+1
- Working Hours: Monday to Friday, 8.45am to 5.45pm
- 13th Month + Annual Target Incentives
