GENERAL DESCRIPTION:
To liaise with the offshore personnel in ensuring smooth crew changes, apply for visas and arrange for trainings and/or medical screenings.
DUTIES / RESPONSIBILITIES:
- Provide support to the operations department in relation of crew changes which involves travel arrangement, visa applications, hotel accommodations etc. and work permits.
- Liaise with clients/3 party contractors on travel arrangements on required.
- Notify personnel of project dates and crew changes, update individual job mobilization/demobilization database with personnel flight details.
- Maintain offshore personnel database and offshore personnel folder, resume, etc.
- Ensures offshore personnel arrive on vessel on time with the required documents.
- Ensure offshore personnel basic/client training requirements and medical certificate is up to date.
- Monitoring / tracking Offshore Personnel training/application according to the training matrix and maintaining the ROV MTCS competence assessment and training records.
- Controlling, distribution and maintaining the IMS documentation (e.g. IMS Manual, ROV Operations Manual, IMS Procedures, IMS Forms, etc.)
- Maintaining IMS Record Register
- Upload APAC SharePoint GHG Data Collection – Facilities
- Reporting the monthly HSE statistics to Global QHSE
- Assisting in Global Management Review meeting slide preparation.
- Provide corporate office the updated personnel movement for Helix Training
- Work with the Operations Manager as and when required.
- Other duties as assigned.
JOB SPECIFICATION:
Qualifications
- Min. GCE ‘O’ levels/ Diploma in any discipline
Experience
- At least 2 years of relevant experience in managing crew changes in a oil & gas industry / travel agency
- Oracle experience is an added advantage
Special Skills / Knowledge
- Ability to multi-task
- Possess good communication and organization skills
- Proficient in Microsoft Office
- Proficient in written and spoken English
- Experience in applying for Indian MOHA will be an added advantage
- Must be willing to respond to urgent last minute change of travel arrangements
Working Conditions
- Office Environment
Physical Requirements
- General good health, vision and mobility
