· Assists the contract manager in providing effective support to project management teams by ensuring that the contracts are administered in accordance with contractual obligations and effective cost management strategies;
· Carries out pre-tender activities in the award of trade packages by conducting site show round and ensuring the completeness of tender drawings/documents;
· Seeks clarifications with the respective consultants regarding discrepancies in the scope of work and drawings; replace all addendum drawings and BQ pages after clarifications;
· Seeks quotation from the respective trades and follows up on submission of quotations;
· Takes up quantity as per BQ and the detailed breakdown in the Excel sheet;
· Reviews tender pricing with contract manager; understands the project schedule, profit margin and goodwill discount; attends tender interviews; goes through tender reply with contract manager and prepares reply accordingly;
· Reviews letter of appointments, contract drawings and documents and to highlight any deviation from the tender;
· Attends project kick off meetings and brief the scope of works with project team and management;
· Makes arrangements for insurance/factory licence/bond/pre-construction survey, fit out deposit if required;
· Follows up on making arrangements for sample submission;
· Attends consultant meeting with Project Manager;
· Negotiates with the respective supplier and appoints the specialist sub-contractors based on trade;
· Ensures the timely submission of VO cost on day to day or weekly basis and communicates with the project manager; timely submission of monthly progress claims; final account closing;
· Submits the progress claim on monthly basis;
· Follows up effectively on payment certificate and payment with the clients;
· Certifies sub-contractors claims based on site progress and quantity;
· Requests for AI/EI with the respective consultants;
· Attends internal and external project closure meetings with consultants;
· Submits the warranty based on contractual terms;
· Ensures PM’s submission of as built drawings and OM manual;
· Follows through with the landlord on refund of fit out deposit;
· Any other duties as may be assigned.
