This role focuses mainly on project billings and posting of subcontractors’ & consultants expenses for a few business service lines on a day to day basis. Month end intercompany settlement process also forms part of this job scope.
Accounts Receivable
Accounts Receivable responsibility begins from the moment a project is set up until the debt is collected. Tasks include but are not limited to
- Check that projects are correctly set up in the system
- Complete vendor set up forms as and when required by our clients
- Generate work-in-progress/timesheet reports to support invoicing requirements
- Raise invoices to clients in an accurate and prompt manner
- Submit clients’ invoices on online portals eg Ariba, Coupa etc
- Ensure all relevant project costs are posted or accrued for
- Follow up with clients to ensure debts are paid within the credit terms
- Post the receipts from clients into the system
Other Tasks
- Work closely with the Regional Finance team for forecasting and accruals of income.
- Check and post of employees’ expenses in the system
- Check and post project vendors’ invoices (including interco invoices) in the system. For new vendors, check that the vendors have completed their screening process.
- Compute and post accrued income for month end close.
- Generate open intercompany invoices and take charge of the Intercompany settlement process with the London office.
- Ensure month end close is completed on a timely and accurate basis
- Prepare and generate management reports after the month end close or as needed
- Assist with the internal and external auditing process
- Provide ad-hoc support for project related tasks, forecasting, budgeting, government surveys as needed
- Diploma, bachelor’s degree or equivalent in Accountancy or a related field
- Ability to plan, organise and operate with strong attention to detail and data accuracy
- Strong discipline to effectively manage time and resources to meet deadlines
- Excellent interpersonal and communication skills to liaise with all levels of internal and external stakeholders
- Proficient in Microsoft Office, especially Excel
- Basic knowledge of Microsoft D365 Finance & Operations preferred but not necessary. Good to possess knowledge of other ERP systems.
