Planning Administrator - European MNC
6 months contract
Salary: $3500 max
5 days work week
8.30am - 5.30pm
Location: Science Park
Job Scope:
Provide daily admin. support to the planners/lead planner for job requests in the following survey stations: Indonesia, Vietnam, Philippines, Thailand, Australia, New Zealand, Japan & S. Korea.
Monitor and maintain central mailbox and notify planners if any actions are required
Assign job to surveyor upon confirmation from planner.
Verify the competence/qualifications of assigned surveyor(s) against the assigned job(s).
Follow up memo relating to customers’ payment and invoicing issues, obtain necessary agreements/documents and forward them to the invoicing team/Key Account Manager.
Check vessels’ schedules using Jurong Portnet, by calling agents, through emails & AIS software tool for ships’ positions; and update the N-planner accordingly.
Update N-planner promptly upon notifications from planners and/or surveyors.
Create online Smart Survey Booking jobs for customers without access to company's portal
Handle customer requests with payment issues promptly by forwarding the survey requests to the Key Account Manager and the Regional Financial Controller.
Coordinate with surveyors and planners for job assignment.
Handle requests for Ship Security Plan & Maritime Labour Convention approvals for Region Asia Pacific and Indian sub-continent and provide cost quotations.
Data collection & maintenance
