Dulwich College (Singapore) is seeking a Receptionist to cover a maternity leave till April 2024. This role will be assigned to the Junior School.
Duties of the role will include:
- To welcome visitors, parents, students and colleagues to the College and promote a professional image;
- To answer the telephone in a professional manner and transfer calls to the appropriate individuals, divisions or departments, taking messages where required ensuring recipient received the message;
- To ensure that meeting rooms, reception and waiting areas are tidy and welcoming for visitors to the school;
- To arrange transportation for visitors and colleagues as required;
- To manage daily attendance list of students;
- In liaison with teachers, to follow-up students’ absences with parents by phone call and email; Assisting students leaving early during school hours;
- Assisting students during school dismissal;
- To use Microsoft Office in creating and managing a variety of documents, including letters, reports, emails and forms;
- To effectively organise and maintain relevant files, logbook and records;
- In liaison with TransitLink; applying new applications or extensions for TransitLink concession cards on behalf of local students;
- Collect out-going post, and liaise with courier companies to arrange pick-ups where required, while organising and maintaining these records on the logbook and the airway bill file;
- To manage “Lost and Found” property efficiently including organising, storage, recording, disposal and contacting relevant persons;
- To ensure the pantry and stationery supplies are stocked and replenished in liaison with Junior School Campus Administrators;
- To carry out such other administrative tasks and duties as required, and as designated to you by College leadership.
All other duties that commensurate with the post.
The successful candidate will have:
- A minimum of 2 years experiences in Customer Service and Reception.
- Previous office admin experience in a school setting is a plus.
- Good team player, good personality, service oriented, positive attitudes to learning new skill sets.
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Pleasant and vibrant.
- Love meeting people.
- Proficient in Microsoft Office.
- Able to multitask and is well organised.
- Ability to maintain confidentiality and handle sensitive information.
A full job description will be shared with candidates shortlisted for interview.
We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.
Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.
CPE Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028
