Our client is an US Oil & Gas MNC, located at CBD area of Singapore. We are looking for a detail-oriented and organized Office Administrator to contribute to the efficiency and smooth functioning of our corporate office.
Key Responsibilities:
- Serve as the point of contact for managing the office including (Office Lease, Maintenance. Mailing, Supplies, Equipment, Bills, Errands)
- Travel Support, Shopping for office related items
- Schedule meetings and appointments
- Travel Administration
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Partner with HR to update and maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Manage office G&A budget, ensure accurate and timely reporting.
- Provide general support to visitors.
- Assist in the onboarding process for new hires.
- Address staff queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services.
- Plan in-house or off-site activities, like parties, celebrations, and conferences
Requirements:
- Diploma in Administration or equivalent with minimum 5 years’ experience in office administration
- Working experience with a MNC is preferred
- Proficiency in MS Office
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills in multi nationality staff team.
- Strong organizational and planning skills in a regional business environment
- Excellent communication and interpersonal skills
How to apply:
Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to YAN JIANKAI (EA Personnel Reg. No. R22104741, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) by clicking the “Apply Now” or contact James at 9150 3922 or email to [email protected] for a confidential discussion.
