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Jobs in Singapore   »   Jobs in Singapore   »   Maintenance / Repair Job   »   Facilities Officer / Coordinator
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Facilities Officer / Coordinator

S. F. Express (singapore) Private Limited

S. F. Express (singapore) Private Limited company logo

This position reports directly to General Affairs HOD. Closely working with Procurement and Operations, primarily but not limited to handling and managing facilities-related operations and tasks.


Job Description:

  • Assist the General Affairs HOD & Facilities & Procurement lead in the daily operations of the Singapore office and various warehouses island-wide
  • Manage all aspects of daily facilities maintenance (M&E Services) / upgrading/repairs, support operations,
  • Service contract administration, manage tenancy agreements, security, housekeeping and warehouse operations
  • Plan, implement and execute preventive maintenance regime and/or ad-hoc upgrading projects and monitor the work progress.
  • Source for comparative vendors/sub-contractors to carry out facility maintenance/repair works
  • To ensure day-to-day facility operations are carried out smoothly; oversee outsourced vendors on preventive maintenance and any other ad-hoc repairs/ enhancements.
  • Conduct safety toolbox meetings and briefings to facility staff
  • Ensure compliance to relevant statutory requirements and good support to various internal departments
  • Address any facilities and/or operations-related queries staff, stakeholders and various regulatory authorities
  • Supervise contracted staff from the appointed vendors and ensure that the vendors fulfill the service level requirement
  • Develop or support in documenting the necessary SOPs, flows and Business Continuity Plans related to facilities
  • Supervise contracted staff during the conduct of any related exercises and trainings to ensure their proficiency
  • Support in project costing analysis, budgeting and maintenance of approved budget
  • Work closely with Procurement Department to prepare and manage related tenders and contracts with appointed vendors
  • Facilitate incident investigation whenever necessary.

Requirements:

  • Possess minimum of a Diploma in Mechanical/Electrical Engineering, Building/Facilities/Real Estate Management or equivalent
  • Minimum 2 years of relevant work experience in warehouse or real estate facility management environment. Logistics / Supply Chain / Express Delivery companies will be an advantage
  • Certified in Fire & Safety is an advantage
  • Good interpersonal and communication skills.
  • Good command in written and spoken English and Chinese as to communicate effectively with our China counterpart and Chinese-speaking customer.
  • Analytical & Solution-provision skills
  • Proficiency in MS office: Word, Excel and Powerpoint including Chinese word processing.
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