Roles & Responsibilities
Responsibilities:
- Delight customers in handling enquiries, preparing quotations and tender documents and invoices, liaising with vendor to procure parts for *on the job* purposes.
- Co-ordinate prompt and effective responses to customer’s enquiries, request for quotation and invoices.
- Manage, prepare and vet commercial contracts and assist to conduct commercial discussions with customers.
- Follow up on client projects and assists in the presentations and maintain communication with clients via phone and handle routine inquires in the managers’ absence.
- Collecting and storing commercial information from various sources,
- responsible for compiling reports and presentations as required; prepare,
- maintain and update clients’ files; and assist in collecting and analyzing commercial information.
- Coordinates with relevant departments and tracks project milestone for timely issuance of work completion certificate for invoicing purposes under minimal supervision.
- Handles billing and invoicing based on the contracted payment terms and liaises with estimation team members on the project costings, if available to generate cost summaries for the assigned projects.
- Documents billing information (i.e. preliminary project cost, draft
- invoices, variation order and etc.), ensuring billing traceability and control for the preparation of billing and sales reports.
Requirements:
- At least 2 years working experience in marine related industry.
- Familiar in negotiation with subcons and vendors for specialized and complex repairs works.
- Good interpersonal, organizational and computer skills.
- Ability to multi-task and work under pressure.
- Meticulous and comfortable with large amount of admin work.
- Willing to work in Tuas, with company transport provided.
- Any other ad hoc duties.
