Job brief
We are looking for a “3 months” admin assistant
- to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.
Responsibilities
· Answer and direct phone calls
· Organize and schedule appointments
· Plan meetings and take detailed minutes
· Write and distribute emails, correspondence memos, letters, faxes, and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Update and maintain office policies and procedures
· Order office supplies and research new deals and suppliers
· Maintain contact lists
· Provide general support to visitors
· Act as the point of contact for internal and external clients
· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
· Proven experience as an Administrative Assistant or Office Admin Assistant
· Knowledge of office management systems and procedures
· Working knowledge of office equipment, like printers and fax machines
· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
· Excellent time management skills and the ability to prioritize work
· Attention to detail and problem-solving skills
· Excellent written and verbal communication skills
· Strong organizational skills with the ability to multi-task
· Secondary school qualification as an Administrative assistant or Secretary will be a plus
Preferably staying in the Jurong area ( Working @ Soon Lee Road)
