Responsibilities:
· Answering phone calls and queries and direct them to the relevant personnel
· Upon admission, updating of bed side information which contains name, NRIC, dialect group, date of admission, date of birth, fluid consistencies, diet, drug allergy and fall risk, wheelchair tags, photo taking, medicine box label, cabinet labels, case notes labels and IMR photos
· Updating of diet information and new admissions
· Updating censor list and MFEC card holders
· Scanning and liaising with NHG Pharmacy for supplies and changes on Inpatient Medical Record after each doctor's round and when supply of medication runs low
· Ordering of stationery and dry stock and receiving the goods
· Assist Nurse Manager with medical, supplement and linen supplies ordering
· Manage the different stores and track stock levels
· Liaising with driver to collect and send medications to NHG Pharmacy
· Assist with booking residents' medical appointments
· Book Ambulance driver for discharge of residents from hospitals and appointment to hospitals
· Liaising with residents' families and residents for collection of payment and other matters arising
· Collecting data for residents' or staff ID, uniforms and shoes
· Coordinating between HR and staff for medical examination, renewal of passport/ work permit and opening of bank accounts
· Recording minutes of meetings, community meetings and fire drills briefing
· Setup conference room for meetings & talks
· Ensure timely update of staff training records
· Filing of photocopied of invoices and task-log-in forms for medical specialists/ doctors
· Receive and distribute donation items from public
· Preparing weekly, monthly and yearly statistics reports
Qualification:
· GCE 'N', 'O' Level or ITE Certificate (preferable in Office Skills)
· Proficient in MS Word/ Excel/ PowerPoint/ Outlook
· Preferably with experience in healthcare or service industry
