RESPONSIBILITIES:
- Manage the flow of incoming and outgoing mails, packages, deliveries, document circulation, and visitor reception.
- Responsible for overall office operations, ensuring a tidy and comfortable workspace.
- Administer office supplies, office equipment, and pantry inventory.
- Oversee renovation works, facilities services and maintenance activities.
- Cultivate positive relationships with building management, vendors, contractors, and service providers to ensure timely execution of maintenance programs and coordinate seamless office operations, including renovation projects.
- Handle business trips, including hotel booking, temporary accommodation, and the application process for visas and work permits.
- Manage security door access, create/delete access card user profiles, and provide support for after-hours door access.
- Collaborate with cross-functional teams to ensure a seamless workflow.
- Organize various office activities such as meetings, event planning, and town hall bookings.
- Ensure that operations adhere to established policies and regulations.
- Undertake any other duties or projects as assigned.
REQUIREMENTS:
- 1 to 2 years of admin and facilities management experience in the bank.
- Possess some experience in managing renovation projects.
- Work well both independently and collaboratively within a team.
- Exhibit strong interpersonal, written, and communication skills.
- Display excellent organizational and time management abilities, with a knack for multitasking and prioritizing tasks effectively.
- Demonstrate meticulous, analytical, and organized qualities, coupled with resourcefulness and self-motivation.
- Show maturity, adaptability, and the capacity to interact well with stakeholders at all levels.
- Highly proficient in Microsoft Office applications.
[EA License Number] 18C9289 | [Registration Number] R1551292
By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.
https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data
