Responsibilities
- Provide admin support to the team and department to ensure the smooth running of the department operations.
- Perform data entry, recording, printing and filing duties.
- Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the team and department.
- Create and maintain useful databases for the team.
- Undertake any ad-hoc admin projects/duties as required.
- Coordinate travel arrangements inclusive of air ticket, hotel accommodation, visa arrangements, claims etc.
- Assist to check and verify staff claims and invoices.
- Arrange for offshore related courses and medical for operations & technical team
- Apply LOI and visa for the staff as and when required.
- Sourcing, purchasing and issuing office supplies, name cards, pantry items and etc.
- Manage general email inquiries, daily mailings and couriers.
Requirements
· Knowledge of MS Office (Outlook, Excel, Word)
· GCE ‘N’ or higher
· Minimum of 1 year of experience
· Possess good understanding and knowledge in document control and management.
· Pleasant personalities mature, with good written and verbal communication and interpersonal skills.
· Proactive, take initiative and well organized.
· Able to work fast under pleasure.
· Professional, mature with an attention to detail is preferred.
· Abilities to multi-task and work independently.
