Job Description:
Responsible for ensuring adherence to SDLC, Capgemini's client-specific rules, and policies, while providing robust support to Program Managers and Project Managers to enforce governance and promote strong synergy across all teams.
Key Responsibilities:
1. Budget Planning and Consumption Tracking:
- Co-ordinate yearly investment and expense registration.
- Ongoing tracking of investment and expense utilization.
- Central recording of Expense/Investment purchases with signed contracts.
- Remind PICs to renew maintenance contracts before expiry.
2. Project Status Tracking/Reporting:
- Populate Monthly Project Status for each FY based on approved investment items.
- Co-ordinate and review monthly updates.
- Reflect up-to-date investment spending.
3. System Risk Governance:
- Maintain a central repository of audit/Risk Acceptance items.
- Track and remind PICs of committed timelines to avoid missed deadlines.
- Co-ordinate annual System Risk Assessment (SRA) exercise.
- Co-ordinate annual Business Continuity Plan (BCP) review exercise.
- Manage and co-ordinate specific audits as assigned.
4. Vendor/Resource Management:
- Maintain a central list of vendors.
- Maintain the WIO/WFH schedule of staff/vendors.
- Monthly review timesheets of in-source vendors for invoicing.
- Monthly review of staff and vendor accounts/access.
- Facilitate smooth onboarding of vendors/staff.
5. Team Operating Framework and Process Improvement:
- Guide the team on key processes relevant to their roles.
- Guide/direct the team on processes or obtaining additional assistance.
6. Team Process:
- Devise supplementary processes/guidelines to guide the team.
7. Specific Major Projects:
1. Detailed project-level budget tracking/reporting:
- Track forecasted and actual payment milestones.
- Report project financials.
2. Review project deliverables to ensure conformance to SDLC requirements.
Candidate Requirements:
- Degree in Banking/Finance/IT.
- Minimum of 5+ years of relevant experience in project management and PMO role, including managing schedules, financials, and resource demands.
- Excellent working knowledge of MS Word, Excel, PowerPoint, MS Project, Power BI.
- Strong organizational and analytical skills, meticulous with details.
- Excellent communication skills and ability to communicate effectively with stakeholders.
- Able to multi-task and perform well under pressure.
