JOB DESCRIPTION
- Maintaining the purchasing policy and ensuring that all purchases adhere to it.
- Liaison with other departments, particularly the Tender, Engineering, Project, Finance, QA/QC and Tender departments.
- Support Tender department to obtain quotations (RFQs) during tender stage.
- During the project execution, send out the RFQs to new Vendors to obtain better pricing
- Prepares Commercial Bid Evaluation.
- To meet targeted cost savings of the projects.
- Handling Contract Negotiation with Vendors.
- Assess Vendor performance based on quality, cost and reliability.
- Maintaining positive relationships with Vendors.
- Ensure all logistics processes compliance with company policy.
- Support the Project Management Team (PMT) on all logistics issues.
- Liaison with Client’s Logistics department, understand the requirement, to ensure smooth accomplishment of projects.
- Create a plan or time-table for the movement of material to meet project schedule.
- Liaison with Vendors on the shipping information and tracking the progress of deliverables.
- To work with QA/QC department and PMT to ensure Vendor’s carries out the proper packing that meet Client’s requirement.
- To check the submission from the Vendor and get clearance from the Client prior the shipment.
- Obtain more quotations when necessary for major shipment.
- Responsible for the issuance of shipping document (Packing List, Delivery Order, Commercial Invoice, Custom Certificate and Certificate of Origin).
- Coordinate with the warehouse on all crating and packing of materials.
- To teach / provide guidance to storeman.
- Arrange the transportation of purchased materials, conduct receiving activities, including storage of goods.
- Matching of Invoices (Forwarders / Courier).
- To keep records of stock level if there is any.
