Overview:
We are seeking a meticulous and proactive Office Administrator to manage administrative tasks, human resources functions, expense claim verifications, and travel planning. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.
Responsibilities:
1. Administrative Support:
· Provide comprehensive administrative support across various departments.
· Maintain office supplies inventory, ensuring timely restocking and cost-effectiveness.
· Schedule and coordinate meetings, appointments, and travel arrangements for employees.
2. Human Resources:
· Assist in the recruitment process by posting job openings, screening resumes, and arranging interviews.
· Manage employee records, including attendance, leave, and performance evaluations.
· Support onboarding and offboarding processes for new and departing employees.
· Help organize employee training sessions and company events.
3. Expense Claim Verification:
· Oversee the expense claim process, ensuring adherence to company policies and accuracy in submissions.
· Review and verify expense reports, receipts, and invoices, addressing discrepancies when necessary.
· Collaborate with the finance team for timely reimbursement of approved expenses.
4. Travel Planning:
· Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation.
· Ensure compliance with travel policies and negotiate favorable rates with travel vendors.
· Provide travel itineraries, documents, and necessary information to employees traveling for business purposes.
· Address any travel-related issues or emergencies as they arise.
5. Communication and Coordination:
· Act as a liaison between employees and management for administrative, HR, and travel-related matters.
· Maintain effective communication channels within the office for seamless information sharing.
· Interact with external vendors, suppliers, and service providers as required.
Qualifications:
· Previous experience (3 years) in office administration, HR, or related roles.
· Exceptional organizational and multitasking skills with acute attention to detail.
· Proficiency in MS Office Suite.
· Strong interpersonal and communication abilities.
· Ability to handle confidential information with discretion.
