5 days work week
Job descriptions:
- Manage day-to-day operations of the office i.e. Reception, replenishment of pantry, mail distribution, postage, and courier arrangement, etc;
- Perform general reception duties by answering incoming calls to the department
- Liaise with couriers/dispatches for incoming and outgoing documents and goods deliveries for local and oversea.
- Coordinate meetings such as visitor meetings, and manage meeting room booking for all departments including assisting to set up TV and projector, serve drinks to guests, bring guests to the meeting room
- Coordinate with vendors, manage pantry supply including the source of groceries, ordering biscuits and drinks, and ensure timely restocking
- Oversee the cleaner job scope, and liaise with cleaners for any areas that need to be cleaned
- Assist and involve in employee engagement events
- Provide administrative support to departments and general office administrative duties including organizing and maintaining files and records, updating new staff extension numbers & names
- General ad hoc admin duties that may be assigned from time to time.
Requirements:
- Past receptionist experience in office/corporate setting
- Have basic MS Office and data entry skills.
- Good communication, interpersonal and problem-solving skills
- Self-motivated and good time management
