About Tech Grid Asia
Tech Grid Asia is an innovative IT software development company founded in Singapore that specializes in providing Digital Strategy Consulting and Technology Solutions services. Our team of professionals is experienced in creating and implementing custom software solutions to elevate your business to the next level.
In addition to our software development expertise, Tech Grid Asia also offers Technology Recruitment Consultancy services. We specialize in permanent, contract, staffing, and payroll solutions to help clients find the perfect fit for their organization.
We are currently expanding rapidly and looking for like-minded, driven people to join us!
Job Summary
As a Team Assistant / Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.
Responsibilities:
1. HR-Internal hiring (tech & non-tech roles):
- Provide basic HR support for the team
- Support to source potential candidates for internal hiring
- Arrange and confirm appointments or interview
- Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
- Design and implement employee referral programs
- Source candidates through online channels (e.g. professional networks and portfolio sites)
- Screen resumes and applications and update candidates on hiring processes
- Interview candidates during various hiring stages, including phone, first-round and second-round interviews
- Report to hiring managers and HR managers on the status of open positions
- Evaluate candidates based on their interview and assignment performance
- Determine qualification criteria for each position
- Analyze turnover and retention rates to forecast hiring needs
- Update job descriptions (e.g. add tasks or modify requirements)
- Answer candidates’ queries regarding the application process
- Provide interview feedback, when necessary and appropriate
2. Office Operations / Administration:
- Manage and support the day-to-day administrations and operation of the office
- Screens and responds to incoming calls and emails
- Collate information, prepare and manage correspondence, reports and documents
- Minutes taking of meetings
- Organize and coordinate meetings, conferences, travel arrangements
- Support in developing & implementing internal regulations and policies
- Support in organizing internal events such as employee birthdays, team-building, etc.
- Support office facilities management/maintenance
- Customer success - call up of dormant clients, as independent customer success calls to understand clients status
- Any other ad-hoc tasks / special projects assigned from time to time.
Requirements:
- Good verbal communication skills in English and Mandarin for liaising with Mandarin speaking counterparts
- Ability to work independently with minimal supervision
- Fast learner, resourceful and autonomous
- Meticulous and pays attention to details
- Collaborative and positive attitude
Why Join Us?:
- Competitive compensation package
- Comfortable and conducive working environment
- Attractive Paid Leave Package with additional Birthday & Anniversary Leave
- Professional Development Opportunities
- Career Progression
