Operation and Admin Executive
We are looking for an Operation and Admin Executive who is capable and enthusiastic about a role that requires proactive communication skills, good office management capabilities, and an appetite for teamwork, working with managers in supporting the business.
As the Operation and Admin Executive, you are responsible for the daily trade operations of the supply chain. You will also assist in business administration, handling confidential and time-sensitive materials. This role will provide a great stepping stone in your career, you will gain valuable knowledge and skills as you build towards a more Operation Management role.
About us
We are a small entity but part of a listed organization in Japan. We work with clients throughout the Asia Pacific on feed ingredients and agri-commodities. The company has committed to a growth plan of expanding its product portfolio in the next 3 to 5 years and to support our growth strategy, we have created this new role to join us on a full-time basis. At the heart of everything we do are our Values “Go Explore, Keep Learning, Build Trust, Work Together” and we are looking for an Operation and Admin Executive who believes that these values make us stronger and embrace them as their own.
Operations Support:
- Responsible for the full spectrum of shipping operations, contract management, and documentation.
- Handle full set of shipping documents for fast turnaround, shipment process, contracts allocations & vessel nominations.
- Handling shipping coordination with suppliers, buyers, shipbrokers, ship owners/agents, surveyors, insurers, etc., to ensure smooth loading and shipping.
- Work on invoicing, shipping claims, demurrages/delivery, receivables, payables, clients' aging accounts, etc.
- Support process improvement, internal control policies, compliance, and statutory matters.
- Familiar and able handling LC/DP/Bank Docs.
- Manage other ad-hoc shipping or operational activities.
Admin Support:
- Maintain data entry
- Prepare fixed asset addition and disposal schedules and any other ad-hoc reporting
- Generate monthly and quarterly reports for Management
- Coordinate with outsourced service providers and agents
- Manage HR records, welfare, and policies
- Any other ad-hoc administration support duties assigned
We value our employees and in return for this new role we offer:
- Career Advancement within Group of Companies
- Performance Bonus
- Competitive Salary with Medical Benefits
- Continuous training, support and focus on your personal and professional development
- A truly diverse working environment where differences are embraced and a family-friendly culture is promoted
Who will be the right candidate?
We are looking for somebody with the right attitude and has the ability to always be one step ahead of what is required, and the confidence to take ownership. The successful candidate can start immediately.
Soft Skill
- Independent, initiative, eagerness to help and learn
- Meticulous, organized, systematic and detail-oriented
- Passion for problem-solving and increasing efficiency in a startup environment
- Willing to be flexible and deal with a fast-changing dynamic work environment
Technical Competency
- Handling experience for day-to-day admin and operational work
- Working experience with Service Providers, System Integrators, or IT Company setup
- Microsoft suite knowledge, or other computerized accounting software
- Active participation in the strategic planning process, developing administrative processes
