This role shall report to the Office Manager and will be responsible for frontline reception duties and supporting the Office Manager in ensuring smooth operations of the office.
Job Responsibilities
- Manage corporate travel, visa applications, and staff expense claim processing.
- Assist in the procurement of low-value general office supplies, stocktaking of office supply inventories, and handling general office invoice processing.
- Be responsible for reception duties, which include managing incoming and outgoing mails, handling couriers and parcels, answering incoming calls, welcoming office guests, reserving of meeting rooms, and setting up video conferences.
- Assist the Office Manager with the office facilities matters.
- Perform any ad-hoc duties as assigned by Office Manager.
Requirements
- Minimum qualification GCE “O” Level.
- At least 3 years of working experience in the capacity of a receptionist.
- Proficient in Microsoft Office Word & Excel.
- Good communication and interpersonal skills, Excellent customer service skills, Multi-tasking capability, Independent problem-solving ability.
- Fluent in both Mandarin and English to ensure seamless communication with colleagues in the Beijing office.
