JLL supports the Whole You, personally and professionally.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves: Our Leasing Coordinator is an integral member of our Office Leasing Advisory team and is responsible for creating presentation decks for clients, managing Matterport scans, streamlining work processes, and handling data administration tasks. This role involves coordinating with brokers, vendors, and landlords, updating market data, and maintaining various databases. The coordinator will also assist with administrative tasks and support the team in achieving its goals.
What your day-to-day will look like:
Presentation Deck Creation
- Create presentation decks for clients, including Potential Options and Location Mapping.
- Extract and present track record information to support client presentations.
- Develop competitor mapping slides to provide valuable insights.
Matterport Coordination
- Act as the main coordinator between brokers, vendors, and landlords to schedule Matterport scans.
- Utilize the Matterport eForm for streamlining communication and documentation.
- Manage and update the list of Matterport scan links to ensure accuracy and accessibility.
- Share Matterport scan links with the Online Listing Administration (OLA) team upon request.
- Edit new Matterport scans as needed before sharing them with landlords.
- Verify monthly invoices before forwarding them to the payment processing team.
Database Maintenance and Streamline Work Processes
- Develop and maintain a master list of property buildings, which serves as a time-saving resource for creating option decks.
- Create and manage a tracking folder and excel list to monitor and save monthly vacancy listings.
- Design various co-working deck formats, stacking plan formats, and PowerPoint slides to present information more effectively.
- Create data analysis reports of past years' transactions using pie and bar charts as requested by the AMT (Account Management Team).
- Collect data from brokers to ensure accuracy and timeliness of information.
MarketLink Data Administration
- Possess comprehensive knowledge of the MarketLink tool and provide assistance to brokers and new users when needed.
- Update availabilities, stacking plans, building information, and occupancy rates in the MarketLink system.
Other Responsibilities:
- Update the Landlord CRM File regularly.
- Maintain a track record of business wins.
- Assist in booking meeting rooms.
- Create and maintain a Negotiation Tracker to support the team's negotiation efforts.
Required Skills and Experience:
- Proficient in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
- Familiarity with Matterport technology and related software will be an advantage
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication abilities.
- Ability to work in a fast-paced and deadline-driven environment.
- Proactive problem-solving and adaptability.
- Prior experience in commercial real estate or related industry is preferred but not required.
Location: Singapore, on-site
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.
