Job Responsibilities:
Executive Support:
- Manage calendars and schedules for COO and DCOO, prioritizing appointments, travel arrangements, and meetings.
- Prepare meeting agendas, draft minutes, and follow up on action items.
- Handle confidential documents and information with discretion and professionalism.
- Anticipate and proactively address the needs of Senior Management.
Project & O&M Management Support:
- Provide comprehensive administrative support to the Project and O&M Management team, including scheduling meetings, coordinating communication, and managing project documentation.
- Assist with report generation, and data analysis.
ISO Recertification:
- Support the ISO recertification process by revising and managing relevant documents.
- Track document versions and maintain accurate records.
- Assist with internal audits and external assessments.
Greenhouse Gases (GHGs) Emissions Data Collection:
- Drive collection of GHGs emissions data from operating countries (Malaysia, Vietnam, Indonesia, Singapore, Cambodia, and Thailand).
- Liaise with internal stakeholders on emissions-related matters.
Additional Duties:
- Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designated.
- Support with coordinating office activities and maintain a professional work environment.
- Perform other administrative tasks as assigned.
Job Requirement:
- Minimum Diploma in any field
- Minimum 3 years relevant work experience
- Experience working in the renewable energy sector or international business is a plus.
- Fluency in English is required; additional Southeast Asian language proficiency is a plus.
- Understanding of ISO standards and certification processes is required
- Excellent communication and interpersonal skills, with the ability to build positive relationships at all levels
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
- Ability to work independently and as part of a team
- Strong attention to detail and accuracy
- Proactive and resourceful problem-solving skills
