Administrative Assistant
The administrative assistant is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The administrative assistant works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.
Duties & Responsibilities:
- To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
- Efficient document management such as printing and filing of the documents
- Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
- Assist with day-to-day operations of the office
- Monitoring of office supplies
- Perform secretarial support to COO
- Ensure the cleanliness of the office
- Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
- Help to organize new employee orientation, on-boarding and working schedules
- Attend to employee enquiry on HR related policies and practices
- Other administrative duties, tasks as assigned by COO
Requirements:
- 1-2 years of relevant experience
- Diploma or equivalent
- Proficient in MS Office and Excel Software
- Proficiency in English
- Ability to multitask and prioritize daily workload
- Good verbal and written communications skills
- Ability to manage multiple projects simultaneously with effective time management skills
