The Role
The appointee is required to:
- Ensure accounting records and payments are accurate and process on timely basis.
- Ensure timely preparation of accounting reports on monthly, termly and yearly basis.
- Ensure that accounting procedures and records are in compliance with acceptable accounting standards, practices and internal policies.
The role reports to Senior Finance Manager.
Key Responsibilities
Accounts Payable and Banking Matters
- Checking of payment against invoices for proper approval, accuracy and correct account and budget coding.
- Ensure that all payments are made in accordance with the school internal policies and approving authority framework.
- Verification and check of vendor bank accounts in compliance with standard operating procedures.
- Act as Liaison with key stakeholder to support and advise on finance policies, payment processes, budget and other accounting matters.
- Assist in treasury, bank facilities, operation of bank accounts, review of bank mandates and other banking matters.
General Ledger and Accounting
- Review and prepare journals and monthly schedules.
- Perform reconciliation and analysis of accounts for monthly and yearly closing as well as other supporting reports.
- Prepare monthly expenditure report to key stakeholders and departments.
- Attend queries from budget holders and end users on department accounts, actual spending, budget matters etc.
Tax, Fixed Assets and Monthly Closing
- Prepare quarterly GST reporting, statutory tax filing and statistics for Government departments.
- Assist in tracking of projects costs as well as capitalisation of assets in accordance with school policies and relevant accounting standards.
- Perform regular review of accounting records and fixed assets register to ensure the accuracy and completeness of assets.
- Support and advice end-users on fixed asset accounting treatment and disposal procedures.
- Involve in monthly closing of accounts and financial year-end audit.
- Prepare and perform analysis of monthly financial closing report.
- Assist on other ad hoc reporting and analysis requirement.
Assist in Annual Financial Budget
- Assist in preparing budget templates for dissemination to departments for submission.
- Assist in preparing budget review of departments based on certain trend analysis.
- Assist in budget analysis reports and presentation slides.
Others
- Assist in identifying, highlighting and implementing of measures to improve business efficiencies and remove gaps identified.
- Where appropriate, to participate and support in the enhancement and implementation of new work processes and accounting system.
- Assist Senior Finance Manager in any other accounting matters, ad-hoc analysis and projects as assigned.
- Liaise with external parties in connection with the accounting and financial matters of the school.
- Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.
