Responsibilities
To manage the Finance & Procurement Operations Team
Accounts Payable
Review new supplier requests
Assist in investigating and updating any payment details for payments that have been rejected, including communicating with relevant internal stakeholders
Monitor outstanding invoices and send notifications
Accounts Receivable (Revenue and Receipts)
Create and assist in the management of customer records
Account for all receipts (collection of moneys in the form of cash, cheque and credit card)
Prepare bank reconciliations and follow up on reconciliation items.
Fixed Assets Management
Perform asset adjustment transactions, including update of useful life, asset cost and impairment, asset transfer, etc.
Assist with the administration of stock take exercise(s) for FA.
Carry out monthly reconciliation of FA
Employee Claims and Administration
Employee Claims and Administration is administered in accordance to the Human Resource and/ or Finance policies
Prepare the required documentation (e.g., expense report and receipts) for Finance to seek reimbursement from external organizations
Liaise with all divisions on accruals of claims and preparation of journal entries for financial month/ year end closing
Donation Management
Liaise and work closely with internal stakeholders to provide support and advice on matters related to the administration and management of donations
Purchase Orders
Create PO(s) (acquisition/ donation of artwork/artefacts, etc) in relevant systems based on duly approved supporting documentation.
Requirements
A Bachelor Degree in Accounting & Finance/Procurement Operations
Relevant working experience
