It's important to note that the personal assistant to a director often plays a crucial role in facilitating the smooth operation of the director's responsibilities and may be required to adapt to changing priorities, tasks, and ad-hoc duties assign by director.
Calendar Management
- Schedule and coordinate appointments, meetings, and events for the director.
- Manage the director's calendar to ensure efficient use of time and prioritize important tasks.
Communication
- Screen and manage phone calls, and other correspondence.
Travel Arrangements
- Liaising travel arrangements with admin department, including booking flights, hotels, and transportation.
- Prepare travel itineraries and ensure all necessary arrangements are in place.
- Organize and maintain receipts, records, and documentation for company claim.
Information Management
- Conduct research and gather information as requested by the director.
Confidentiality
- Handle sensitive information with discretion and maintain confidentiality.
Event Planning
- Assist in planning and organizing personal events, conferences, or functions.
Liaison Role
- Act as a liaison between the director and other staff members, and external contacts.
Problem Solving
- Anticipate potential issues and proactively address them.
- Troubleshoot problems and find efficient solutions.
Personal Support
- Provide personal support to the director, which may include managing personal appointments or tasks.
Time Management
- Help the director manage their time effectively, ensuring they focus on high-priority tasks.
Technology Skills
- Proficiency in using office software, email, and other relevant tools.
