Job Description
- Keeps records of updates from relevant authorities; MOH, ECDA and surmises all information for the admin office staff.
- In charge of distributing parent advisories. Updates and/or drafts parent advisories when needed.
- In charge of the school’s Annual School Calendar for parents and staff
- Enters prompt online reports of student illnesses (e.g.: HMFD etc) regularly with ECDA/MOH.
- In charge of updates on LTA releases of land/ buildings for Childcare / Kindergartens. To log into relevant websites at the beginning of each new month to collect and file such information.
- Keeps all on Barker Road Campus communities updated on special school functions and celebratory events such as Annual Concert, CNY Celebrations, Easter Parade, Mid-Autumn, Christmas etc. Barker Road Campus includes the following: Oldham Hall, Methodist Church Admin-Level 3, Bishop's Office, ACS Primary and Secondary, Transport Centre Security Guards and Barker Road Methodist Church-level 4. Ensures all emails are updated and in good working order.
- In charge of online bookings for classrooms, function rooms, Wesley Hall for school events.
- In charge of writing in to LTA regarding parking for parents during school's special events throughout the year.
- In charge of liaising with Service Providers.
- In charge of recording all minutes to staff meetings and placing in the Shared Folder for staff to access.
- In charge of the alignment and layout for all information on the BRMCLL Rules and Regulations and administrative forms/SOPs.
- Be responsible for coordinating kitchen orders with the food/groceries suppliers and ensures delivery orders by suppliers.
- Ensure all stationery, sanitary item such as anti-bacterial/ viral solutions are adequate. It is important for the Administration Assistant to make regular periodic checks on all these supplies and place orders for replenishment when and where necessary.
- Coordinate with vendors and contractors for various office facilities and maintenance.
- Any other duties as assigned by the Principal.
Job Requirements
- Diploma and above in closely-related fields
- At least 2 years of relevant working experience
- Must be proficient in Microsoft Office
- Able to meet deadlines
- Strong administrative and organisational skills
- Effective oral and written communication skills
- Able to work independently and also a team player
