Calendar Management
- Coordinate and manage the executive leadership team's calendars, scheduling appointments, meetings, and travel arrangements.
- Prioritize and plan meetings, ensuring optimal use of executives' time
Meeting Coordination
- Arrange and coordinate meetings (internal, external & regional), booking of meeting venue, agenda preparation, and follow-up actions.
- Attend meetings as needed, take minutes, and distribute them in a timely manner.
Travel Arrangements
- Plan and organize domestic and international travel arrangements including flights, accommodations, and transportation.
- Maintain good relationships with travel agencies and hotels' contacts.
Communication
- Serve as the primary point of contact for internal, external, and regional communications on behalf of the CEO and General Manager.
- Draft and prepare professional correspondence, emails, presentation, and reports.
- Maintain good relationships with internal & external stakeholders
Administrative Support
- Assist in the preparation of presentations, reports, and other documents.
- Manage travel and expenses claims
- Maintain and organize electronic and physical files, ensuring confidentiality and accessibility.
Project Assistance
- Collaborate with other departments and assist in special projects as needed.
- Conduct research and compile data to support decision-making processes.
Confidentiality
- Handle sensitive information with the utmost discretion and maintain confidentiality.
Any other ad-hoc duties when requiredRequirements:
- Diploma or GCE "A" Levels
- Minimum 2 years of relevant experience in supporting higher management
- Proficient in MS Word, Excel & PowerPoint
- Possesses excellent interpersonal, communication and organizational skills.
- Able to work independently with a strong initiative and a high level of drive
- Able to multi-task with excellent organizational skills
- Responsible, accountable and discreet with sensitive / confidential information.
- Fluent in both written and spoken English, Chinese is an advantage for communicating with our office in Taiwan
