ADMIN EXECUTIVE - PART TIME
Working Hours: 8.30am to 1.30pm
DUTIES & RESPONSIBILITIES
HR
- Handle Staff leaves & MCs
- Create & Email Payslips
- Submit Employer CPF Contribution
Support Accounts Team
- Monitor daily transactions and tag supporting docs accordingly
- Create Payments through Bank
- Manage Petty Cash
- Devise and maintain office filing system
Support Sales Team
- Manage Enquiries
- Schedule Meetings and Manage Calendars
- Prepare basic Quotations & Invoices
- Update Product Catalogues and Sales Packages
- Manage Vendors and Suppliers orders
- Follow up with Clients Testimonials
Admin
- Manage Social Media Accounts
- Take accurate and comprehensive notes at meetings
- Draft correspondence such as emails and letters
- Assist with stock count whenever required
- Assist with other ad hoc duties as requested by the team
SKILLS REQUIRED
- Strong interpersonal skills
- Tech-savvy and experience with word, excel processing and email programs
- Knowledge of office management systems and procedures
- Knowledge and experience on Xero Accounting System would be considered an advantage
- Knowledge and experience on CANVA would be considered an advantage
- English proficiency
- Excellent verbal and written communications skills
- Active listening and good communication skills
- Proactive approach to problem-solving
- Ability to multitask and prioritize daily workload
- Strong time-management and organization skills
QUALIFICATIONS REQUIRED
- Minimum 2 years experience in an administrative role
- Experience as a personal assistant, secretary, administrative assistant or office manager is useful for this role
- Past experience in similar industry is useful for this role
- PA / Admin diploma or certification would be considered an advantage