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Jobs in Singapore   »   Jobs in Singapore   »   Operations Executive
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Operations Executive

Vega Orient Line Pte. Ltd.

Vega Orient Line Pte. Ltd. company logo

Primary Objective(s) of Position

  • Responsible for managing customer service operations, handling requests for quotation (RFQ), and overseeing regional container management in alignment with specified requirements

Duties & Responsibilities

Customer Services, RFQ, Tender, Trade, Sales Support;

  • Attend to all customers enquiries, disputes cases via email or phone call, and respond timely to their queries.
  • Prepare, maintain and review proposals, procedures, tenders, and service agreements with customers
  • Filing & liaison with shipping line, freight forwarders & vendors for quotation and services
  • Source and negotiate for competitive price-structures
  • Conduct customer visits and business development when required
  • MRG approval on S.E.A shipments routing to all Network agency
  • Conduct Analyses of trade-lanes & prices

Inventory Management

  • Track, update and analyze equipment turnaround/idle/repair time/idle time/repair time and implement measures for improvement
  • Prepare daily container inventory report
  • Liaise with various parties on purchasing, disposing, and leasing of containers
  • Assess container repair charges, collection, detention and demurrage
  • Oversee container seal and DG sticker management

Sea Shipment coordination & documentation support (assisting operation if required)

  • Liaising with Customers, Vendors & Overseas partners
  • Preparation of full set shipping documentation for FCL/LCL Sea freight shipments & local handling services.
  • Execution of documents using the Company’s SAP System
  • Ensure accurate & timely execution of documentation, custom manifest and invoicing to related parties within stipulated KPIs
  • Maintain proper e-filing system of all documents for easy and systematic retrieval

Full set payment requisition;

  • Ensure accurate & timely execution of invoicing to related parties within KPI,
  • Keeping track of all payment’s invoices, reconciling processed work by verifying entries and arrange for payment requisition accurately & timely within credit period.

Transportation arrangement;

  • Monitoring delivery & collection to meet the schedule for all services provided
  • Keeping track of all quotation/tariff for payment’s invoices, reconciling processed work by verifying entries accurately & timely
  • Coordination with all vendor & warehouse operations for loading/unloading related arrangements if required
  • Any ad hoc tasks as assigned from management

Person Specifications

  • Possess a Diploma in logistics and supply chain management, or at least 3 years of relevant experience
  • Knowledge in container maintenance & repair
  • Familiarity with SAP's Transport Module
  • Experience in dealing with NVOCC Sea Freight Process Flow
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